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Security Bank @GrassResidences
magie - Saturday, Sep 27, 2014, 9:02 AM
Security Bank will also be here today, September 27, to provide free financial advise and consultation for home, auto, personal, and business loans. You can open bank accounts, apply for credit cards, and enjoy waived fees up to PHP 200,000 for home loans approved during the event.
PLDT @YourService @GrassResidences
magie - Saturday, Sep 27, 2014, 4:20 AM
PLDT will hold its first ever @YourService event in the Philippines at Grass Residences today and tomorrow, September 27-28. Enjoy free WiFi, Bo's Coffee, Greenwich Pizza, pastries, and other goodies. You can get repairs, sign up for new services, pay bills, and test drive their Triple Play package. 50Mbps lines will be available for fast downloads from 8am to 5pm. See you there!
AGMM 2014 Election Guidelines
root - Monday, Sep 15, 2014, 9:15 PM


GRASS RESIDENCES CONDOMINIUM CORPORATION
ELECTION GUIDELINES

The election guidelines shall govern the conduct of the election of Board of Directors during the Annual General Membership Meeting (AGMM) of the Grass Residences Condominium Corp. in order to ensure an honest, orderly, free and peaceful election and safeguard the right of the members to vote their directors.


1. Election Day

The AGMM shall be held on November 15, 2014, Saturday, 10:00 AM at the Pavilion of Grass Residences, Nueva Vizcaya cor. Misamis and Nueva Ecija Sts., Sto. Cristo, Quezon City.


2. Eligibility to Vote

a. The members of the Condominium Corporation shall be entitled to vote in accordance with their respective interests in the Condominium Corporation for each (residential or parking) unit owned.

Membership as defined in the Amended Master Deed and Declaration of Restrictions of Grass Residences:
“Upon acquiring title to a Unit, an Owner automatically becomes a member of the Condominium Corporation. Membership in the Condominium Corporation is a mere appurtenance of the Unit, and cannot be transferred, conveyed, alienated or disposed independently of or separately from the Unit. A member who ceases to hold title to a Unit shall automatically cease to be a member of the Condominium Corporation.”
b. Members who have not yet received their titles but have fully paid their acquired unit/s shall be made proxies of SM Development Corporation (SMDC) to exercise the right to vote and be voted for.

c. Member/s who is/are subject to any disciplinary action/s and is/are delinquent in any of their dues and assessments, such as but not limited to, water charges, violation ticket penalties, swimming pool use and the like, as of October 1, 2014 shall not be eligible to vote.

d. The names of qualified voters/members in good standing shall be posted at the tower lobbies on October 15, 2014.

e. In case a member cannot personally attend the meeting and decided for a proxy to attend on his/her behalf, a duly accomplished proxy form with the supporting documents must be submitted to the Administration Office not later than October 31, 2014, 12:00 noon.


3. Proxies

a. The member may authorize any person to be his/her proxy for his/her specified condominium units.

b. The member intending to appoint his/her proxy must conform with the following requirements:

i. The proxy shall be in writing and signed by the member giving the proxy form.

ii. The signature of the member in the proxy form shall be verified on the specimen signature (Unit Owners’ Information Sheet, Acceptance of Unit, Photocopy of Valid IDs, Special Power of Attorney) submitted to the Administration Office.

iii. The fully accomplished proxy form shall be submitted to the Administration Office on or before October 31, 2014, 12:00 noon.

iv. In case the unit is owned by a corporation or juridical entity, a notarized Secretary’s Certificate indicating the proxy/ies and the official proxy form signed by the authorized signatory shall be submitted to the Corporate Secretary through the Administration Office not later than October 31, 2014, 12:00 noon. Late proxies shall not be allowed to vote in the AGMM.

v. A proxy holder may not withdraw a proxy form which has already been submitted to the Corporate Secretary through the Administration Office, except upon a duly notarized instrument from his/her principal conferring authority to withdraw such proxy form.

vi. Existing proxy forms duly signed by a member shall be submitted to the Administration Office not later than October 31, 2014 for verification purposes. Failure to do so shall render the proxy form invalid.


4. Election Committee

a. There shall be an Election Committee composed of five (5) members. All members of the Election Committee must not be delinquent in their dues and other assessments as of October 1, 2014.

b. Letter of Intent to be a member of the Election Committee shall be submitted to the Administration Office on or before October 7, 2014, 5:00PM.

c. The Board of Directors shall evaluate the application and appoint the members of the Election Committee not later than October 8, 2014.

d. The names of the members of the Election Committee shall be posted at all tower lobbies by October 10, 2014.

e. The members of the Election Committee may not themselves be nominated as candidates for Directors.

f. The functions of the Election Committee shall be as follows:

i. Oversee the nomination and election of Directors and act on all matters that will ensure the orderly conduct of the election;

ii. Evaluate the qualification of nominees for Directors;

iii. Decide and act on all contests relative to the eligibility of voters;

iv. Collect, tally and canvass the ballots;

v. Decide on all the contests relative to the nomination and election of Directors, and the tallying and canvassing of votes; and

vi. Such other powers and functions relative to the election as the Board of Directors may confer as deemed necessary.

g. The powers granted to the Election Committee shall be exercised as a collegial body only and no individual member thereof is vested with any such powers.

h. A majority of the Election Committee shall constitute a quorum to transact business. The acts and decisions of the Election Committee shall be taken only upon a majority vote of those constituting a quorum.


5. Qualification of Directors

a. The Board of Directors shall consist of five (5) members. As stipulated in Article V, Section 1 of Grass Residences Condominium Corporation By-Laws:
“SM Development Corporation (SMDC) shall be entitled to two (2) members of the Board of Directors, one as President and the other as Treasurer, for as long as SMDC owns unit(s) in the project, whether residential or parking.”
b. Only members of the Condominium Corporation who are not delinquent in their dues and assessments as of October 6, 2014 and who were not subjected to disciplinary action by the Board of Directors may be nominated.

c. Candidates shall be nominated in writing. Nomination forms shall be submitted to the Election Committee through the Administration Office not later than October 15, 2014, 12:00 noon.

d. The Election Committee through the Property Administration Office shall prepare and post the final list of nominees for Board of Directors at the tower lobbies on October 20, 2014.


6. Nomination Procedure

a. Nomination form enclosed herewith shall be signed by the member making the nomination.

b. Nominations for Directors shall be submitted to the Election Committee through the Administration Office not later than October 15, 2014, 12:00 noon.

c. Nominees for Directors shall be posted on October 16, 2014 for purposes of submission of objection/s, if any.

d. A nomination shall be deemed accepted if no objection is received by the Election Committee, directly or through the Administration Office, on or before October 18, 2014, 5:00 PM provided that:

i. All objections shall be in writing and signed by the member making the objection; and

ii. All objections shall state the reason/s for the objection.

e. The Election Committee through the Administration Office shall post its ruling/s resolving all contests relative to the eligibility of voters and qualifications of candidates for Directors not later than October 19, 2014.

f. The Election Committee, through the Administration Office, shall post the names and photos of all duly qualified nominees at the tower lobbies not later than October 20, 2014.


7. Election Procedure

a. The nominees for the Board of Directors shall be elected through an official ballot.

b. Only official ballots shall be recognized by the Election Committee.

c. Each member qualified to vote shall cast his vote by indicating equivalent vote/s for nominee/s he/she wishes to vote, cumulative voting shall be allowed. The member shall then place his ballot inside the designated ballot box. The ballot box shall be opened only after the Election Committee has convened to canvass votes.

d. Any protest regarding the conduct of the election must be made before the start of the canvass. Any protest relating to the canvass must be made before the proclamation of the winning candidates.

e. Protests may be made verbally and must be recorded by the Election Committee, which must forthwith issue a resolution. In case of a tie, the Election Committee shall break the tie by drawing of lots.

f. Protests made beyond the period prescribed herein shall not be entertained by the Election Committee. All irregularities not raised during the proper period shall be deemed waived.

g. Ballots for the election of Directors shall have control numbers and shall contain the name of the candidates.

h. After the Election Committee has completed the canvass and has ruled on all issues presented to it, the three (3) candidates with the most number of votes shall be declared elected members of the Board of Directors.


8. Appreciation of Ballots

a. A member shall be entitled to such number of votes which corresponds to his percentage of interest in the Condominium Corporation, which shall be determined as follows:

Percentage of Interest in the Condominium Corporation/Project = Floor Area of Unit Owned / Total Area of all Units in the Project (including Parking Unit)

b. Only votes cast in favor of official candidates whose names appear in the official ballot shall be tabulated and counted.

c. Cumulative voting shall be applied. Each member shall have the option of cumulating his votes in favor of the candidate or candidates he has chosen.

d. There will be three (3) elected Directors. Considering that cumulative voting is applied, if a member did not indicate the percentage of his votes for:

i. Three (3) candidates, each candidate will receive 1/3 of the total member’s percentage of interest.

ii. Two (2) candidates, each candidate will receive 1/2 of the total member’s percentage of interest.

iii. One (1) candidate, the candidate will receive 100% of the total member’s percentage of interest.

e. If a member votes for more than three (3) candidates, the ballot shall be invalid and no vote shall be counted in favor of any candidate.


9. Registration

Registration shall start at 8:00 AM of November 15, 2014 and shall close at 9:00 AM. Eligible members who have not registered within the prescribed period shall not be given ballots and shall not be allowed to vote.


10. Material Dates

DeadlineActivity
October 1, 2014Cut-off of payment of condominium dues for eligibility to vote, be a candidate, or be a member of the Election Committee
October 6, 2014Posting of eligible Unit Owners qualified to vote
October 7, 2014Deadline of submission of letter of intent to be an Election Committee Member
October 8, 2014Evaluation of application and appointment of Election Committee Members by the Board of Directors
October 10, 2014Posting of Election Committee Members
October 15, 2014Deadline for submission of nominations for Board of Directors
October 16, 2014 Pre-posting of nominees for Board of Directors
October 18, 2014Deadline for submission of objection of nominees for Board of Directors
October 19, 2014Deadline for the Election Committee to resolve contests on eligibility of voters and qualification of nominees for Board of Directors
October 20, 2014Posting of duly qualified nominees for Board of Directors
October 31, 2014Deadline for submission of proxy forms
November 15, 2014Annual General Membership Meeting; Election of Board of Directors
Tower 3 Violation Tickets
root - Tuesday, Sep 9, 2014, 7:55 PM


869 violations were charged to 330 Tower 3 units since April 1, 2014.

Illegal parking made up most of the violations at 86.1%, followed by hanging of clothes and plants on balconies (5.4%), littering (2.1%), installation of unauthorized devices (1.2%), and improper waste disposal (1%).

Delinquent units comprise 50.68% of Towers 1 and 3. Most Tower 3 units charged with violations are part of this non-paying number.

The good news is that 83.42% of Tower 3 units respect condominium rules and regulations. We enjoin the 16.58% who were issued violation tickets to exercise responsible co-ownership.
Tower 1 Violation Tickets
root - Tuesday, Sep 9, 2014, 5:15 AM


258 violations were charged to 206 Tower 1 units (114 east wing and 92 west wing) since April 1, 2014.

Smoking made up most of the violations at 14.5%, while littering and hanging of clothes on balconies tied for second place at 10.9% apiece. Illegal parking and eating/drinking at the pool area each garnered 9.1% of the total violations.

Delinquent units comprise 50.68% of Towers 1 and 3. Most Tower 1 units charged with violations are part of this non-paying number.

The good news is that 89.64% of Tower 1 units respect condominium rules and regulations. We enjoin the 10.36% who were issued violation tickets to exercise responsible co-ownership.
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Reminders
Production of IDs for residents is ongoing. Please email your high resolution photo (white background) to id@grassresidences.org using the format OliverJQueen_1234A_T1.jpg.
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Car stickers are available at the property admin office. No sticker, no entry will be enforced once the parking area barriers are operational.
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